Learn more about our pricing structure

Homeowner Ledgers

• Real-time records of all charges and receipts for every homeowner

• Ability to bill utility charges and post to homeowner ledgers

• Assessments

• Automated posting of monthly, quarterly or annual assessments

Assessment Payment Options

• Checks mailed to Bank’s Lockbox

• ACH Drafts

• e-check

• Credit Card

Bank Returns

• Processing of all bank returns

• FP will post NSF charges to homeowners

Statements & Coupons

• FP will send assessment invoices to homeowners monthly, quarterly or annually

• e-statements

• coupon books (optional)

• statements mailed (optional)

Collections/Delinquency Processing (see what Archer says about their collections program)

• Late fees and penalties assessed in accordance with board policy

• Real time updates and date on delinquent accounts

• Association’s attorney has access to owner ledgers.

• Generate and mail late notices

• Collections through Archer

Automated Invoice Processing

• AP lockbox provided for venders to mail invoices directly to FP for processing

• Daily processing all invoices

• FinancialsPLUS will pre-populate the amount, vendor and GL

• Invoices are processed and inputted into Vantaca within 24 hours of receipt

• FP will capture the invoice image and make the invoice available for review by the board

• All invoices mailed or emailed to an accounts payable lockbox

• Dedicated AP email address provided for vendors to email invoices directly to FP for processing

Invoice Approval

• Online board approval with invoice image

• Board or onsite manager approval

• Multiple board approval available

Invoice Payment

• Approved invoices are paid daily

• Electronic vendor payments – allows venders to receive their funds quickly and safely instead of sending checks by mail.

• Images of all paid invoices provided to the board monthly

Month-End Close Out

• Bank Reconciliation

• Complete review by FS prior to deliver to board

Financial Reports

• Includes complete bank statements.

• Includes images of all invoices paid.

• Easy to read financial summary report

• Reports:

  • Balance Sheet

  • Income Statement

  • Account Receivable

  • General Ledger

Financial Delivery

• Robust financial reports delivered by the 15th of each month.

• Reports are emailed to all board members and posted to the document library.

Fully Integrated Banking

• Preferred banking relationships

• Bank accounts are fully integrated with Vantaca

• Board can view bank activity in real time

• Daily bank account reconciliation

• Month-end bank account reconciliation

• Real-time bank balances and transaction history available to board members

• Free banking

• Preferred interest paid on reserves.

• Free lockbox provided for payment of assessments.

• Transfer to reserves as called for by the budget.

Budgeting

• Assist the board in the development of the annual operating budget

• Taxes

• Prepare and file federal and state tax return filings.

• 1099 Reporting

Audits

• Assist the association's auditor in preparation of the annual audit and financial repor

• Post adjusting journal entries

Communication Tools

• Board and Resident Portals

• Mass emails to residents

• AI powered two way texting (STAN AI ADDITIONAL)

• Mailroom support (SouthData)

• Events Calendar

• Centralized Document Library

• Work/Service Request

• Architectural Requests

Web Portal (see what Vantaca says about the portals)

• Resident Portal

  • Document library

  • Online payments

  • Events Calendar

• Board Portal

  • Provide real time financial information.

  • Simple and intuitive

Violations

• Mobile Inspection App

Record Keeping

• Centralized Document Library

• Violation tracking

• Maintenance Tracking

• Unit Files/Registry

Resale orders, made easy

• FinancialsPLUS will fulfill all order requests, coordinate order delivery

• Compliance with state and local laws

• Simple, online process for placing orders

• Community managers, boards, homeowners, Realtors, lenders and closing, title and escrow agents.

• Online orders

• Guaranteed on-time delivery of every order

• Resale Packages processing and delivery

• Lender Questionnaires processing and delivery

• New Owner Set up

• New owner welcome letter – customized to your association

Reserve Studies (see what Smart Properties says about their offerings)

Special Assessment Support

• Set up and bill special assessments

Loan Support

Vendor Compliance (see what VIVE says about their offerings)

• W-9s

• Insurance

• Licensing

Service Contract Management

• Copies of service contracts stored in the document library

• Renewal dates tracked in the calendar

Violations

• Inspection App

• Violation letters to homeowners

• Violation status available to board and the owner 24/7 via the portal

Work Order Management

Owner and Board Support

• Dedicated property manager

• Phone and email support

• Video call and screenshare training

Professional Guidance (maybe - hourly)

• Guidance on best practice

• Guidance on policies and procedures

• guidance on operational questions

• Training webinars

Training

• Webinars